Managing the store

Everything lives in Catalog → Menu → Edit menu.

• Change a price or name: open Edit menu, tap the item, edit, save.
• New item: add it in the right category. Useful fields in the item window:
  • Name (Arabic) — shows on the customer QR menu in Arabic.
  • Barcode (optional) — lets the till scan it.
  • VAT treatment — leave standard unless Finance says otherwise.
  • Prep station — Kitchen or Bar. This routes the ticket on the Kitchen screen.
• Whole menu from paper: ⚡ AI import menu (paste or photograph the old menu). Backup first with ⬇ Export CSV.

• In the item window, Recipe (optional) lists what one sale uses (e.g. 0.018 kg beans).
• New rows can carry a draft badge. Draft rows do NOT reduce stock. Press ✓ Approve on each row.
• An amber row means the quantity looks wrong (18 kg for one coffee = you typed kg instead of grams). Fix it before approving.

• Stock & recipes — the live list. Search box on top; tick show archived to see retired items. + Add stock item for new ones — tick Perishable and set Typical shelf life for milk, bread, prepared food.
• Adjustments — something wasted, damaged or stolen: + Raise adjustment, pick Waste / Damage / Theft, enter the quantity lost as a positive number (the system applies the minus). Loss adjustments need a second person to tap Approve — raise it, then have another manager approve.
• Stock count — the truth machine. Pick the outlet, type what you physically counted in Counted, check Variance, tap Submit variances as adjustments. Manager counts apply instantly. Unit items count in whole numbers; kg/L items take decimals.

• New order: + New PO, pick supplier and outlet, add lines — or tap ⚡ AI: draft from low stock and review what it suggests.
• Delivery arrives: open the PO, type quantities under Receive now, and enter the expiry date on perishable lines. Stock updates immediately.
• Bad goods: Supplier returns → + New RMA.
• Moving stock between branches: Transfers → + New transfer.
• Link items to suppliers (pack size, price): Suppliers → + Link stock item.
• Shelf barcodes and price labels: Catalog → Barcode labels.

From 5 PM the Home page shows 🌙 Closing up? — three steps in order:

1. Settle open tickets — Orders page; use Close stale tickets for forgotten ones.
2. Count the drawer & clock out — every cashier closes their shift; check any till over/short.
3. Run the Z-Report — Reports → Z-Report. Then look at Daily P&L for the real profit.

• Stock health — lows, dead stock, overstock on one screen.
• Expiry — what dies this week; discount or use it first.
• Spot-check 5 random items with a Stock count.
• Check pending Adjustments — approve or reject, do not let them sit.